Executive Assistant to Lead Pastor

Business Administration · Newport Beach, California
Department Business Administration
Employment Type Part-Time

Immediate Opening for Non-exempt (Hourly) – Half-time, 29 Hours Weekly, Mon. –  Fri.


Reports to: Lead Pastor

Closing Date: Until Filled


ROLES AND RESPONSIBILITIES:

Assist the Lead Pastor by performing multiple duties including those listed below:

  • Provide a warm experience to all as a direct representative of the Pastor in every setting
  • Make appointments, screen/respond to phone calls, e-mails, and review/answer mail as needed
  • Coordinate the Lead Pastor’s calendar by setting appointments and schedule meetings.
  • Coordinate and Support Lead Pastor’s various roles by anticipating logistical and relational needs
  • Keep the Lead Pastor’s files and record books up to date
  • Create and maintain church policies and procedures for administrator.
  • Coordinate and support the Lead Pastor with external responsibilities/expectations (i.e., writing)
  • Coordinate and support supervisor related to crises and/or emergencies that arise for congregation
  • Responsible for creating and organizing the compliance records
  • Keep all file records of original documents, licenses, certifications, legal documents, etc.
  • Work with other departments related to documentation needing renewal, updating or compliance
  • Oversee expenses related to Lead Pastor office, including reconciling credit card statements
  • Responsible for maintaining corporate legal files
  • Work with executive director’s staff and facilities manager to coordinate internal/external events
  • Structure, organize and coordinate Pastor’s special projects
  • Schedule and coordinate events with speakers, elders, and attendees

 

ESSENTIAL REQUIREMENTS:

  • Candidate must be able to perform tasks accurately with attention to detail.
  • Candidate must be excellent and experienced in strategic leadership with and support of supervisor
  • Strong computer skills and experience required.
  • Proven ability to be flexible, think creatively, and function independently when necessary
  • Ability to communicate clearly in English both verbally and in writing

 

QUALIFICATIONS:

  • Must be a committed follower of Christ as well as an active member of a Christian church.

 

EDUCATION AND EXPERIENCE:

  • Bachelor’s Degree preferred
  • Approximately 4+ years’ experience as an executive assistant to a senior level leader is preferred

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  • Location
    Newport Beach, California
  • Department
    Business Administration
  • Employment Type
    Part-Time